Background Applicants who have applied for the previous advertisement number 20236 do not need to re-apply. UNDP is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life.
We are on the ground in about 170 countries and territories, including Indonesia, working to eradicate poverty while protecting the planet.
UNDP supports implementation of the Sustainable Development Goals (SDGs). In Indonesia, UNDP works with the Government to integrate SDGs into national plan and policies.
In response to the recent Central Sulawesi and NTB earthquakes and tsunami, UNDP has initiated the Sulawesi / Lombok Programme for Earthquake and Tsunami Infrastructure Reconstruction Assistance ( PETRA’ in short) to support the Government of Indonesia’s Rehabilitation and Reconstruction programmes in the two Provinces.
The ultimate goal of PETRA is to contribute to the rehabilitation and reconstruction of key infrastructure to support the resilient recovery of disaster-
affected communities in both provinces. It addresses the need to accelerate the restoration of critical public services (such as health and education), improve economic livelihood opportunities for affected communities, while, at the same time, enhancing resilience to future shocks in both provinces.
It will be guided and informed by the post-disaster needs assessments and will be fully aligned with relevant national and sub-national recovery plans.PETRA will deliver two outputs, namely : (a) Rehabilitation and reconstruction of partially and fully damaged infrastructure for critical public services;
and (b) Rehabilitation of affected communities’ economic infrastructure to promote more resilient and sustainable livelihoods This position supporting procurement activities under the overall guidance of Procurement Officer position.
The incumbent will coordinate with various units to support procurement activities and administration. The Procurement Associate work in close collaboration with the Operations, Programme, project staff to exchange information and ensure consistent service delivers.
Duties and Responsibilities 1.Ensure Implementation of operational strategies, focusing on achievement of the following results :Full compliance of procurement activities with UN / UNDP rules, regulations, policies and strategiesProvision inputs to preparation of procurement team result-oriented work plans.
2. Support procurement processes for projects, focusing on achievement of the following results :Preparation of procurement plans for projects and their implementation monitoring.Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UN rules and regulations.Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas.Buyers profile in Atlas.Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.Presentation of reports on procurement in the projectPreparation of routine correspondence, faxes, memoranda and reports on procurement in accordance with prevailing procedures.
3. Contribution to the Implementation or sourcing strategy, focusing on achievement of the following result :Updating procurement intranet including contract, roaster and supplier information.
4. Ensure provision of logistical services, focusing on achievement of the following result :Arrangement for vehicle rental when is necessary, hotel and conference facilities, as requested by unit.
5.Supports knowledge building and knowledge sharing focusing on achievement of the following results :Participating in the training course for the operations / projects staff or procurement.Providing guidance to operations / projects staff for preparation of micro-purchasing transaction. Contributing to knowledge networks and communities of practice.Effective contribution to learning and knowledge in gender mainstreaming in procurement
6.The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure thathuman rights and gender equality is prioritized as an ethical principle within all actions;activities are designed and implemented in accordance with Social and Environmental Standards of UNDP ;any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;differentiated needs of women and men are considered;inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced
Competencies Core Competencies :Demonstrating / safeguarding ethics and integrityDemonstrate corporate knowledge and sound judgmentSelf-development, initiative-takingActing as a team player and facilitating team work ,including working in teams and empowering project staff to create an enabling gender equality environment on non-hierarchical bases.Facilitating and encouraging open communication in the team, communicating effectively including communication skills to exchange information, and key ideas in a manner that engages the audience and helps others to understand and retain messages about gender equality and parityCreating synergies through self-controlManaging conflict , including conflict resolving skills to manage gender barriers and gender blind behaviors within the project and with partnersLearning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management / sharing is the responsibility of each staff member.Informed and transparent decision making
Functional Competencies : Advocacy / Advancing A Policy-Oriented AgendaIdentifies relevant information for advocacy for a variety of audiences
Results-Based Programme Development and ManagementProvides information and documentation on specific stages of projects / programme implementationProvides background information to identify opportunities for project development and helps drafting proposals
Building Strategic PartnershipsAnalyzes general information and selects materials in support of partnership building initiativesMaintains databases of donor informationTracks and reports on mobilized resources
Innovation and Marketing New ApproachesDocuments and tracks innovative strategies / best practices / new approachesResponds positively to new approaches
Promoting Organizational Learning and Knowledge SharingResearches best practices and poses new, more effective ways of doing thingsPromotes knowledge management on gender equality issues
Job Knowledge / Technical ExpertiseUnderstands the main processes and methods of work regarding to the positionPossesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasksStrives to keep job knowledge up-to-date through self-directed study and other means of learningDemonstrates good knowledge of information technology and applies it in work assignmentsDemonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignmentsTheoretical and / or practical knowledge of gender equality and women’s empowerment in development programming
Global Leadership and Advocacy for UNDP’s GoalsIdentifies relevant information for advocacy for UNDP’s goals for a variety of audiences
Client OrientationReports to internal and external clients in a timely and appropriate fashionOrganizes and prioritizes work schedule to meet client needs and deadlinesResponds to client needs promptlyAbility to consider that men and women are effected differently from different interventions and needs to be approached differently.
CommunicationAbility to listen, adapt, persuade and transform. Synthesizes information to communicate independent analysisCommunicates ideas and positions with command and confidenceFinds common ground to solve problems
Required Skills and Experience Education : *Bachelor Degree in Civil Engineering, Business Administration, Public Administration, Finance, Economics or related field is required would be preferable, but it is not requirement
Experience : *Minimum 4 years of professional experience, preferably in the field of development for candidates with Bachelor Degree and 6 years for candidates with Diploma DegreeKnowledge of and experience in managing complex procurement of emergency response related projects will be highly desirable.Experience in Engineering Procurement and Construction would be preferableSome experience in developing bill of quantity would be preferable.Good inter-personal and team building skills.Full time availability for project management support duties is essential.Familiar with Government and UN / UNDP procedures would be desirableSolid computer skills required, knowledge of spreadsheet and database packagesExperience in handling of web-based management systems would be highly desirable.Experience in UNDP or UN Agency Operations Management is highly advantageous
Language Requirements :Fluency in written and spoken English and Bahasa is an absolute necessity
Other Requirements :Excellent interpersonal communication skills, writing ability and administrative skills.Ability to work in multidisciplinary teams.Ability to engage and negotiate with high level personnel in governmental institutions, external agencies, etc. would be an asset
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.
All applications will be treated with the strictest confidence.
UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements Vacancy End Date (Midnight New York, USA) Agency