PLAN International Job Vacancy: Finance and Admin Officer, Lombok – NTB
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Plan International Indonesia Foundation (YPII) is responding to the Lombok Earthquake disaster on an Orange 2 alert level. The approved Emergency Response Plan (ERP) ”Meeting The Spesific Needs of Girls and Boys in the Earthquake Affected Areas in Lombok Island” is for 6 months period and will focusing on 4 (four) key sectors that include SHELTER, WASH, GIRLS AND BOYS PROTECTION AND EDUCATION IN EMERGENCIES.
YPII will be committed to better understand the varied needs of girls and boys, men and women, and have those needs and suggestion for responding as a core component to any sectors design and implementation. In addition, YPII’s response will be committed to reaching the most vulnerable families by emphasizing the needs of women and girls. Recognizing that women and girls are vulnerable and disproportionately suffer from various forms of abuse and exploitation, the program will seek to actively engage them in program design, planning, implementation, and monitoring.
The Emergency Response Plan (ERP), is looking for dynamic staff to be based in Lombok for the position:
Finance and Admin Officer – Contract Based
Key Tasks: Support monitoring and tracking the status of emergency response master budget. Ensure all funding submission budgets are aligned with the master budget.. Supervise and manage the inputting of all financial transactions in to SAP. Ensure adherence to all Plan International’s and donor regulations. Reinforce control mechanisms for admin and finance at the field level. Establish an effective filing system (admin and finance)for easy access to information and proper documentation. Develop/maintain procedures for tracking emergency response income / expenditure in accordance with Plan International policies and procedures. Ensure appropriate apportioned and shared cost in budgeting and track cost recovery during implementation. Prepare and review monthly budget vs. actual and flag over/under utilization to ERM. Conduct partner visit to review financial procedures and assist partner finance as necessary. Facilitate admin support for any visitors (accomodation and transportation arrangement). Supervise supporting staffs (office boy/girls, driver, etc). Facilitate external/donor audit.
Knowledge & Experience: Accountancy / Financial management qualifications. Good knowledge of SAP. Clear knowledge on Plan cost recovery policy.. Strong knowledge of donor requirements. Experience in financial and administration management of emergency operations. Knowledge on basic internal control in financial management
Skills: Strong skills in MS word, Excel and report development. Budget development and monitoring. Ability to work under pressure , late hours, weekends and holidays in order to meet the deadline. Language skills desirable (for example English and bahasa). Good interpersonal skill. Ability to work independently and as a team player.
Physical Environment and Demands: Extensive travel, sometimes to hazardous environments. Periods of intense work at all times of day and night.
Level of Contact with Children: Mid contact: Occasional direct interaction with children when at the IDPs camps/evacuation centre
Physical location: Based in Lombok.
All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than November 18, 2018 to: HRD.Indonesia@plan-international.org
Please fill the ‘subject’ column of the e-mails in this format: (The Position)–(Your Name). File attachment not later than 1MB. Range Salary: IDR 5 500 000 – 8 000 000,-
Plan International Indonesia Foundation seeks to improve the lives of the most marginalized, particularly girls, women, and people with disability. We encourage people form diverse backgrounds and experiences, particularly women and people with disability to apply