Facilities Admin Moen
What this job involves :
Being the top aide of the IFM local team
Your tasks involve supporting the team in daily administrative activities such as handling meeting rooms, car stationaries, name cards, flights, and hotel bookings, among others.
You’ll also look after the team’s CV database. As well, be ready to prepare monthly revenue bookings, sending out of payment application to clients, and collecting back confirmation.
You’ll also collect and check expense claim reports every month, and make sure that all invoices are on the same page as the company’s finance policy.
Preparing a revenue fee forecast sheet, which you need to update as new projects are signed or new revenues are booked, will also be your forte.
Helping keep the business run smoothly
You’ll play an essential role in improving operations and reducing any bottlenecks. You’ll be in-charge of updating and preparing the OVAL audit every month.
You’ll gather all project risk register sheets from project managers and record the updated ones in the system every month.
You’ll also lend a hand in operations-related trainings. Likewise, you will be responsible for keeping H&S reports in check.
Complementing the abilities of other functions
In this role, you’ll be an all-rounder. You’ll often team up with the finance and IT teams to keep department asset records updated.
You’ll help in HR-related activities, such as staff onboarding, leave balance management, and organising team buildings and lunches or dinners.
You’ll work with the marketing department for events, and the administrative department to ensure clean office environments.
Outsourcing major documents for project managers will also be on you.
Sound like you? To apply you need to be :
You have a degree in English or engineering. You should also have worked as an assistant or secretary for at least 2-3 years.
A savvy admin professional
You should be familiar with Microsoft Office tools and have superb file or document management skills. You should also be passionate with supporting the team for everything admin-
related. Are you also a multitasking and time management pro who has a positive, can-do spirit? If you said yes, then you are the person we’re looking for!
A great communicator and active listener
As a team assistant, you should have a good command of English language both spoken and written. You will be the first point of contact of the team leader and team members, so you should be able to deal with them with a polite and easy-
going attitude. You should also know how to handle changes and problems that come unexpectedly.
What we can do for you :
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment.
We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.
We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process.
We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.
We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and / or overall selection process you may email us at accommadationreques jll.
com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >
I want to work for JLL.